CAREER OPPORTUNITIES

Parents and Children Together

Assistant Controller 

Salary Range: $87,000 - $100,000

Parents And Children Together is a statewide company that works with Hawaii’s children, individuals, and families to create safe and promising futures.  Our vision is for Hawaii to be a peaceful, safe, and vibrant community with opportunities for all to fulfill their dreams.  Our company culture is deeply embedded by our Core Values of Respect, Collaboration, Informed Approach, Excellence, Holistic Care and Future Focused.  

If our mission and core values resonate with you, please consider us an organization to join.  You’ll be joining one of Hawaii Business Magazine’s recognized Best Places to Work recipient for 2024 and for the previous 10 years.  

Summary of Position: 

The Assistant Controller is responsible for the management and preparation of schedules, financial reporting (both internal and external) and management of financial data and the financial reporting system, including oversight of payroll processing and various general ledger entries as assigned by the Controller. The Assistant Controller serves as backup to the Controller in their absence and interacts with the Executive Leadership Team, in addition to senior management, program administrative staff, auditors, vendors, funders and contractors. This position is under the direct supervision of the Controller. 

Essential Duties:

• Works with VP of Fiscal Services / Controller to ensure proper the management of financial data through the Sage Intacct financial reporting system and to ensure data integrity and accuracy; assists with the management of any financial system implementations or upgrades. 
• Provides leadership and assumes all responsibilities of a supervisor for the accounting staff which report directly to this position; backs up VP of Fiscal Services / Controller and/or other staff accountants as needed for coverage; trains staff accountants on assigned programs and additional fiscal duties to provide adequate backup coverage during one’s absence.
• Prepares budgets and allocation schedules for assigned programs; approves AP transaction reports after review by staff accountants; reviews expenditures to ensure conformance with budgetary limitations and contractual requirements; reviews drawdowns to ensure match with supporting financials; reviews/prepares required Federal Financial Reports to ensure accuracy and timeliness; prepares and validates General Ledger adjusting entries as required for accuracy.  
• Responsible for month-end closing and financial reporting processes including account analysis and reconciliation.
• Oversees and serves as backup on Payroll processes including reviewing the reconciliation of all bank accounts and all payroll related reports, as necessary.
• Responsible for timely generation of ad hoc financial reports requested and to ensure timely and accurate submission of all assigned billing and other fiscal reports to funders; works in partnership with Program Directors and the Executive Leadership Team to ensure accurate reporting and understanding of the financial health of the assigned programs portfolio; prepares some or all such reports, as necessary.
• Prepares reports and schedules for the annual financial audit, single audit, 401K audit and 990; performs in-house audit of program as required; assists other team members in fiscal monitoring by funders, including review of fiscal documentation/procedures. 

Minimum Qualifications:

1. Bachelor’s degree in Accounting from an accredited 4-year institution or related field required. 

2. Minimum 3 three years’ experience in a professional accountancy role required. 

3. Minimum 2 years accounting experience with an agency or firm expending in excess of 10 million dollars annually and with state or federal reporting requirements. 

Other 

1. Can obtain a State Criminal History check upon initial hire, one year later, and every other year thereafter or as requested. 

2. Can obtain an acceptable National Sex Offender registry check upon initial hire, one year later, and every other year thereafter or as requested.

Preferred Qualifications:

1. CPA or professional designation desired. 

2. One-year supervisory experience highly desired.

For more information or to apply online, please click here.

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O'ahu Island: State of Hawai'i

Human Resources Specialist V (Job Number: 23-0460)

Salary Range: $5,918 - $7,198/month 

The State Department of Human Resources Development, Employee Assistance Office (EAO) is looking for a knowledgeable human resources professional with strong research and organizational skills to join our team!

EAO develops and administers statewide employee benefits and assistance programs (excluding health and retirement plans). The primary purpose of this position is to provide professional staff support services to the State's Deferred Compensation Plan Board of Trustees to ensure that the Plan Board fulfills its statutory and fiduciary duties and to ensure that the Plan functions smoothly and in compliance with all federal and State laws, rules and regulations. 

This position will perform assignments which regularly encompass complex research, development, implementation, and management advisory services on the Deferred Compensation Retirement Plan and undertake a comprehensive outreach and education program to all eligible State employees.

Key Responsibilities

• Serves as the primary point of contact/interface between the Board and the Plan's Third-Party Administrator (TPA), investment consultant, all of the Plan's investment product providers, legal counsel, participants, and all federal, State, and county agencies.
• Initially reviews all matters received involving the Board or Plan (including complaints and inquiries), and when necessary, consults with appropriate parties (including the legal counsel of the Plan), and either resolves the matter or brings it to the Board's attention if it is a matter of significant importance for resolution.
• Research and monitor any potential developments that may impact or pertain to the Plan and provide recommendations to the Board.
• Assists in the drafting and reviewing of the Plan's investment policy statement, Plan Document, Summary Plan Document, and all correspondence from the Board.
• Drafts administrative rules, policy and procedures, and/or guidelines to implement or amend programs as it relates to the Plan.
• Coordinates and oversees all semi-annual State Benefits Fairs (including those held on the neighbor islands).
• Assists in the drafting, reviewing, and preparation of the numerous Request for Proposals (RFP) the Board issues for investment products and services.
• Research and drafts legislation on behalf of the Board on matters pertaining to the Plan.

Minimum Qualifications

• 7-1/2 years of professional work experience in one or any combination of human resources management functions (i.e. recruitment, compensation, labor relations, classification, etc.); or
• Graduation from an accredited four-year college or university with a bachelor’s degree plus 3-1/2 years of the above professional human resources experience.
•  At least one (1) year of Specialized Experience which involved participation in planning, developing, coordinating and/or implementing a defined contribution plan.

See official minimum qualifications for the class Human Resources Specialist V for more information.

To apply online, please submit an application here: APPLY NOW

Tradewind Group

Payroll Specialist 

Salary Range: $65,000 - $80,000 Annually 

The Payroll Specialist is the subject matter expert in ADP Workforce Now and responsible for efficiently and accurately managing and processing payroll operations for the family of companies. This position leads all payroll functions, including multi-state and multi-company payroll setup, entry, processing, reporting, analysis, and tax compliance for 600 employees; and works closely with the HR and finance teams to ensure employees are paid correctly and on time. 

This position requires the ability to work onsite in downtown Honolulu at 201 Merchant Street.

Duties:

Payroll

• Performs payroll entry and semi-monthly processing for the family of companies.

- Records and inputs employee information such as personal data, compensation, benefits, tax data, new hires, terminations, and changes.

- Calculates and processes manual and special checks; reviews, edits and makes corrections and adjustments as needed.

-Oversees the calculation of wages, overtime, and deductions to ensure compliance with federal and state regulations, including wage and hour laws.

-Oversees time and attendance, leave accruals, coding of leaves, and its flow into payroll.  Audits time and attendance information from time clock details.

• Performs payroll audit for all payroll entry made by the HR team.
• Maintains GL functions in the system and coordinates and facilitates changes in the GL with Accounting departments as necessary.
• Oversees the processing of W-2s and assists Accounting with annual income tax filings.
• Establishes new companies and new states in payroll and benefits; conducts research and ensures compliance to specific state, county, and local requirements.
• Manages multi-state payroll tax issues; stays current on tax compliance issues.

HRIS/Reporting

• Works closely with ADP on system improvements and efficiencies.
• Assists with the preparation of budget and incentive schedules.
• Responsible to provide effective and efficient management of the HR system.
• Compile data and reports for both internal and external audits.
• Responsible for the analysis, maintenance, and communication of records required by federal, state, and local laws, regulatory bodies, and other departments in the organization.
• Performs formal and informal systems related training for employees and management.

Compensation

• Serves as a back-up and support to the Senior Compensation analyst.
• Ensures proper distribution of non-qualified executive compensation programs, to including stock options, executive fringe benefits, and retirement plans.
• Participates in annual market benchmark studies (including salary surveys and peer group analysis). Analyzes and provides salary adjustment recommendations.
• Supports the preparation and distribution of the annual Total Compensation Statement.

Qualifications:

• Working knowledge and hands-on experience with ADP Workforce Now required.
• Bachelor's degree in business, accounting, human resources or related field required.
• Minimum of 3 years direct payroll processing experience, to include strong working knowledge and/or experience in salary administration.
• An equivalent combination of education and job-related experience will be considered.
• CPP certification a plus.

For more information or to apply online, please click here.

If you are interested in posting a job on our website (includes an email blast to all active HICOMP members), please contact the Site Administrator.

Cost:

• HICOMP member companies (no charge)
• Non-HICOMP member companies ($50.00)